Privacy Policy

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Introduction

The English Speaking Union – Victorian Branch Inc (ESU) values the privacy of its members, supporters and website visitors. The ESU is committed to protecting the privacy of personal information which the organisation collects, holds and administers. Personal information is information which directly or indirectly identifies a person.

Purpose

The purpose of this document is to provide a framework for ESU in dealing with privacy considerations.

Scope

This policy applies to staff, volunteers, councillors, contractors (and their employees) and consultants.
 

Policy

The ESU collects and administers a range of personal information for the purposes of membership; management of mailing lists and bookings; organising activities involving speakers, delegates, advisers, consultants or contractors; management of the Awards program; or responding to requests for information. Details of schools and teachers in Victoria are also collected and administered for the purpose of developing and promoting the ESU’s various educational programs.

The ESU is committed to protecting the privacy of personal information it collects, holds and administers.

The ESU recognises the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand, and made accessible to them on the other. These privacy values are reflected in and supported by our core values and philosophies and also reflected in this Privacy Policy, which is compliant with the Privacy Act 1988 (Cth).

The ESU is bound by laws which impose specific obligations when it comes to handling information. The organisation has adopted the following principles contained as minimum standards in relation to handling personal information.

The ESU will:

• Collect only information which the organisation requires for its primary function;
• Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered;
• Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent;
• Store personal information securely, protecting it from unauthorised access; and
• Provide stakeholders with access to their own information, and the right to seek its correction.
• Stakeholders’ details will only be used for the purpose for which they have been provided. Information would only be shared with a third party if stakeholders consent to disclosure or if the ESU is compelled and authorised by law to do so.

Stakeholders can unsubscribe from a mailing list managed by ESU at any time, and can request the ESU to remove details from its databases.

When stakeholders visit the ESU website, information about the visit is logged in the interests of administering and improving the site. Information collected includes: server address, date and time of visit, how the site was located, pages visited and services used during the visit. This information is anonymous and does not identify any individual. No attempt will be made to identify stakeholders from this information.

The ESU website does provide links to third party websites outside the ESU’s control. No responsibility for their activities is accepted by the ESU.

From time to time, the ESU may review and update its privacy policy and approach. Should this happen, revised versions of the privacy policy will be made available on the ESU website.

The ESU’s approach to privacy adheres to the Australian Government’s National Privacy Principles. More information on Australia’s approach to privacy can be obtained from the Australian Privacy Commissioner’s website. If you have any questions about the ESU’s Privacy Policy, please contact the ESU at admin@esuvic.org.au.

Secretary
English Speaking Union – Victorian Branch

APPROVAL

This document was first adopted by the ESU Council on 9 March 2023.

It will be reviewed every two years, or more frequently if required.